Stock adjustment

Use this flow when you need to correct inventory without a purchase or sale: physical counts, breakage, shrinkage, internal returns, or similar.

Only admin and cashier roles can do this.

Where to find it

• Products → Adjust stock button
• Warehouses and stock (/stock) → same button in the top bar

Step by step

1. Open Adjust stock.
2. Choose the warehouse/deposit where the movement applies.
   After you add products to the list, the deposit stays locked until you clear the list or close the modal.
3. Pick the adjustment type:
   • Add — puts units into the deposit.
   • Remove — takes units out (cannot go below zero).
4. Add products:
   • By name: type in Search by name and pick the product from the list.
   • Barcode scanner: type or scan in the field and press Enter.
   • Camera: tap the barcode icon next to “Qty per scan”.
   • Qty per scan: how many units each scan or name pick adds (default 1).
5. Review the table:
   • Internal #, name, barcode, current stock, and adjustment quantity.
   • You can edit quantity per row or remove a line with the trash icon.
   • Scanning the same product again accumulates quantity.
6. Optional: fill in Note (e.g. “Tuesday count”, “Breakage in back room”, “Inventory variance”).
7. Confirm with Apply adjustment.

What the system records

• Updates stock in the selected deposit.
• Creates a Shipments / stock movement record (shipments) as incoming or outgoing, with quantity and your note.
• Internal metadata includes user and source stock_adjust for audit.

Permissions

Common errors

• Product not found: barcode missing, product disabled, or not in your company.
• Insufficient stock: in Remove mode, an item does not have enough units in that deposit.
• Permission denied: role is not admin or cashier.

When to use another flow